2.1.5 Short Message Management 

Some type product provide a function which can send a message to appointed person through public to person way, before using the function, it is need to setup short message, customize the short message according to employee. Then upload the short message into the device. The device fully supports two ways to upload the message. One is to directly upload by connected attendance device, anther way is to utilize the U flash disk to upload it, follow us take an example to illustrate how to upload it:

Enter    the    attendance    software    System    Option    under    Maintenance/Options menu, put the tick in front of SMS Content Manage in Function Option pagination, then SMS Content Manage take effect and may use it.

Short management “SMS”

1. Communication setting
On the left side of the window of the current connection machine list,  will display the current connection device name.
Note: All of the following about short message operation is directed at  the current connection machine.

2. Database Operations 
The database operations of short message of basic information maintenance mainly includes the Create message, Edit, Query, Delete message; Send messages, set associations and Query associations.
(1) Create messages
Click  “  “  button  on  the  Database  operations  bar,  the
following window will popup:

Code: Enter the window is automatically generates a 5 digit code, the user may be required to amend.

Type: Click the “  “ button to select type. Can choose Personal, Public,  Preset.

Public: For public short , as soon as the attendance machine start the short message will be saw, it will appear for ever;

Personal: For a personal short message, it will not show until the user verification is positive;

Set the validity period: After choose the item, a line will add on the interface, define the starting time and term of period of validity is available

Start: The user can set the short message display starting time, set up time please refer to Appendix 3.1 Set Date.

Duration: Click “ “ button to set duration, the unit is minute; user also can input value in the box.

Content: Input content of the message.
For example, set as below:

Click “Cancel” button to cancel operation; click “OK” button to save, and then return the SMS management window. The message will be displayed on the window. Show as below:
(2) Set associations
Note: 1. only the type for personal of the short message can set  associative;

2.  Set associations’ purpose is  distribution  of  the  corresponding  view  permissions,  only  selected  association  employee  can  see  the  short  message.

A. As shown in Figure, click the SMS which type is personal:

B. Click “Set associations” button, the following window wills popup:

Select employee in the list of all users, use the button on the middle of  window to move employee. The operator can input search content in the  box after search item. Click “Query” button to see the result in he user  list on the left side.

The window button operation is described as follows:
 Select all users, and then move them to List of selected user.
Move the currently selected users to List of selected users on the right side of window.
Select users on the List of selected users; click this button to move them to the List of all users on the left side of window. Cancel associations.
 Move all users of List of selected users to List of all users on the left side of window.

C. Click “OK” button to save; click “Cancel” button to cancel operation.
For example select users as below:

D.  Click “OK”  button  to  return  SMS  management  window,  show  as  below:
As shown in Figure. The window on the right association list shows the employee has been selected in steps C.

(3) Query associations
  A.  Click  “Query  associations”  button,  the  following  window  wills  popup:

As shown in the figure, the window is divided into two lists, the left list  is List of associated users, and this list shows the associated user branch  department,  registered  number,  name  and  number  of  associations.

Number  of  associations  is  associated  with  the  total  number  of  short  message the user associated. The right list is Associated SMS; display  the selected user association of short message.

B. Click to the user in List of associated users, and then the list on the  right will automatically display the user associated short message. If the  selected users to “Alex”, this time on the right of the window list will  show its associated short message, as shown below:

C. When there is too  much  for associated  users, users can input user  information into the search box, click “Query” button to see result. For  example input “Win”  into  the  search  box,  and  click “Query”  button,  show the result as below:

At the left of the window list will only show the user Win’s information. On the right of the window will show the user associated with the short message. Click “Reset” button, empty query results, and returning to the step A is shown in the window.

(4) Edit messages 
Click the short message on the list to select it, click “Edit messages” button, the following window wills popup:

User can modify for need, Type can’t be changed. The operation is same  with create messages.

(5) Query messages 

A.  Click  “Query  messages”  button,  the  window  will  automatically  pop­up Query bar, show as below:
B. User can Fuzzy query of codes and contents exact query of numbers.  Click  “Query”  button  to  query;  click  “Reset”  button  to  clear  query  result, and then return the default window. For example input 2 into the  box, click “Query” button, the result show as below:
As shown in the  figure, short message list shows the number 2 short  message;  List  of  associated  persons  shows  the  short  message  associated personnel information.

(6) Delete messages
A. Select the message you want to delete, click “Delete messages” button, the following window wills popup:B. Click “OK” button, the following frame wills popup:
Click “OK” button to delete the message in the software and attendance  machine; click “Cancel” button only delete the message in the software.

 C. Click “OK” button, after complete delete, popup the success frame,  show as below:
As shown in Figure, the short message list does not display this message, means Delete successfully.
(7) Send messages 
A. Select the message need to send, click “Send messages” button, will show the send process on the window, and show as below:

B. After send success, popup the following frame:
Click “OK” button to close this prompt box.

Notice: The machine must support the short message function, or can’t  use the function.

3. Operations of the selected device

Clear  all  associations:  Click  this  button,  clear  all  associations  the  device has set.  Delete  the  selected  message:  Click  this  button,  delete  the  selected  message.  Clear all messages: Click this button, clear all messages in the device.